What is the legal process for hiring foreign employees in a Ukrainian company?

The issue of hiring employees for a Ukrainian company worries both the owners of these companies and foreign employees who are planning their move to Ukraine. It is important to do this safely for both parties.

Today we will tell you how the hiring procedure in Ukraine looks like for both the employer and the employee.

The Legal Process for Employers in Ukraine

Ukraine, with its burgeoning economy and strategic location in Eastern Europe, has become an attractive destination for businesses looking to expand their global footprint. As companies explore opportunities in this dynamic market, the prospect of hiring foreign employees may arise. Navigating the legal process for hiring foreign talent in Ukraine can be complex, but it is essential for ensuring compliance with local regulations and maximizing the potential of your international workforce.

• Obtain a Work Permit: Before an employer in Ukraine can hire a foreign employee, they must obtain a work permit. This permit is typically issued for one year and can be renewed. To secure a work permit, the employer must submit an application to the State Employment Service of Ukraine. The application should include details about the foreign employee, the intended position, and the company's justification for hiring a foreign worker.
• Secure an Employment Agreement: Once the work permit is granted, the employer and foreign employee should sign an employment agreement. This agreement should outline the terms of employment, including salary, working hours, job responsibilities, and the duration of employment. Both parties should be aware of Ukrainian labor laws, which provide protections for employees, such as minimum wage requirements and mandatory annual leave.
• Register with Tax Authorities: Employers must register foreign employees with the local tax authorities. This step is crucial to ensure compliance with tax regulations and social security contributions. Failure to do so can result in legal consequences and fines.
• Visa and Residence Permit: Foreign employees will also need to obtain a visa and, in some cases, a temporary residence permit. The type of visa required will depend on the employee's nationality and the purpose of their stay in Ukraine. Employers should provide support and guidance to help employees navigate this process.

Related article: Work permit in Ukraine for foreigners: who is responsible for the staff relocation?

Information for Foreign Employees

As a foreign employee considering a job opportunity in Ukraine, there are several key considerations to keep in mind:

• Visa and Residence Permit: Ensure you have the correct visa and residence permit to work legally in Ukraine. This process can be time-consuming and requires careful planning. Seek assistance from your prospective employer or consult with the nearest Ukrainian consulate for guidance.
• Language Skills: While some multinational companies in Ukraine may operate primarily in English, knowledge of Ukrainian or Russian can be advantageous in your daily life and workplace interactions. Consider language courses to facilitate communication.
• Cultural Adaptation: Ukraine has a rich cultural heritage, and understanding local customs and traditions can help you integrate into the workplace and society. Building strong relationships with your Ukrainian colleagues can enhance your experience.
• Tax and Social Security: Be aware of your tax obligations as a foreign employee in Ukraine. Consult with tax advisors to ensure you comply with local tax laws and understand your social security contributions.

Related article: A Guide for Foreign IT Specialists: Living and Working in Ukraine

Differences between Hiring Local Ukrainians and Foreign Employees

• Language and Communication: Local Ukrainians typically have strong language skills in Ukrainian and Russian, making communication easier within the workplace. Foreign employees may rely more on English or other languages, potentially leading to language barriers.
• Work Culture: Ukrainian work culture may differ from that of other countries. It's essential for employers to foster an inclusive work environment that accommodates diverse backgrounds and work styles.
• Legal Requirements: Hiring local Ukrainians involves fewer bureaucratic hurdles, as they do not require work permits or visas. Employing foreign workers necessitates adherence to additional legal and administrative processes.

Hiring foreign employees in a Ukrainian company is a multi-faceted process that requires careful planning, adherence to legal requirements, and cultural awareness. While it may present challenges, it also offers opportunities for businesses to tap into a global talent pool and foster a diverse and inclusive workplace. Both employers and foreign employees should navigate this journey with diligence, respect, and a commitment to success in the Ukrainian market.

Our company helps obtain work permits in Ukraine, including for large groups of employees.

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The cost of obtaining a work permit in Ukraine.